2017 Poster Guidelines and Onsite Instructions

The following guidelines are provided for authors of juried posters accepted for 2017.

  1. Per our program schedule, we have two poster sessions planned. The first takes place Thursday, March 23, 5:00 to 6:30 pm, and the second takes place Friday, March 24, 5:00 to 6:30 pm. Both sessions take place in the Westin Grand Ballroom/Big Conference Hall. Authors should plan to be available at both sessions to make their presentations and answer questions.
  2. The poster display area in Westin Grand Ballroom/Big Conference Hall will be available for set-up beginning 2:00 pm Thursday, March 23. Your specific location will be assigned—poster numbers will be indicated on the poster boards. Make sure to put your poster in the correct location. Please have your poster in place no later than one hour before the poster sessions are scheduled to begin. You may leave your poster on the board between sessions; you have the option of taking it down between sessions if you prefer.
  3. At least one presenter must be with the poster during both sessions.
  4. All posters must be removed by 7:00 pm Friday, March 24. Posters that remain in place after that time will be removed. The iConference is not responsible for posters that are unclaimed, damaged or lost before, during, or after the conference.
  5. Each author will be given have an area rougly 4-feet by 4-feet for their poster; this equates to 120 cm by by 120 cm. This is the maximium available space, and posters should not exceed this size. Posters may be smaller than this, but cannot ben larger.
  6. A poster is intended to provide a visually compelling and totally understandable presentation of your results. While during regular poster sessions we expect someone to be available at each poster to answer questions or add additional details, the poster should be self-explanatory for someone who just walks up and looks at it.
  7. It is extremely important that the text be readable. Therefore, modest amounts of text in a large font are critical. A sans serif font (e.g., Helvetica) is very good for material of this sort. Titles and main headings should be no smaller than 72 pt. font. Ideally, there should be no text smaller than 36 pt. font. The very smallest text must be at least 24 pt., but even at that size, it will be hard for observers to read. These obviously put severe constraints on how much text you can have, but that’s important for readability by someone standing nearby.
  8. Similarly, figures, tables, and charts should be large enough to read easily. Be sure such items are labeled very clearly, again in a large font.
  9. Design is an important element of posters. Simply pasting the pages of an abstract or paper to the poster constitutes a very poor presentation. This should be avoided. You should aim for an attractive layout that gets your message across clearly. If you need so many words to convey your message that you run out of space, maybe the problem is the message itself. Simplify your presentation. If there are subtleties or complexities, these can be conveyed verbally.
  10. We will have pushpins available. If you need other supplies, please bring them with you.
  11. The top left section of the poster must contain:
    • Your assigned poster number. This number is the same ID number that was assigned to your submission document in the ConfTool Conference System.
    • Title of the poster.
    • Name and institutional affiliation of each author.
  12. Your poster is your presentation. No electricity or tables will be provided.
  13. The five finalists for the Best Poster award will be named in advance of the iConference. The winner will be named in a presentation ceremony during the second poster session on Friday, March 24. Again, all poster presenters are expected to attend both poster sessions.
  14. Questions can be addressed to the posters chairs listed below.

2017 Posters Co-Chairs


Questions about posters submissions should be directed posters co-chairs listed above.

For general questions about the iConference, please contact iConference Coordinator Clark Heideger.

2017 Posters Call

iConference poster sessions provide an opportunity for present and future thought-leaders to display and discuss their research with key members of the information field. We welcome submission of posters presenting new work, preliminary results and designs, or educational projects.

Initial submissions (due Sept. 16) should use the official iConference template and be 1,500 words maximum, not including references. This is the version that will be reviewed. Please note: When using the template for posters, the abstract in the box should be no more than 150 words. The entire text of the poster can be up to 1,500 words.

The poster chairs will announce their decisions in mid-November, and authors of accepted posters will be asked to submit a final abstract for inclusion in the conference’s official proceedings. The proceedings will be permanently housed in the IDEALS repository. This final submission must also use the official template and be less than 1,500 words in length, not including references. (Note: if no edits are requested as a result of review, authors may resubmit their initial submission as the final version, in the proper format, with author-identifying information added.)

Finally, authors will produce their posters, and present them at two sessions during the iConference. Authors may design their presentation poster however they wish, so long as it fits within the available space (i.e. what the display space can accommodate). The maximum size will be announced later; we expect it to be a minimum of roughly 48 inches by 48 inches (122 cm x 122 cm).

For more information and inspiration, we encourage you to review the official proceedings of past iConferences in the IDEALS and ACM repositories.


  • Submission: September 16, 2016
  • Notification: mid-November, 2016
  • Final versions for proceedings due: December 12, 2016
  • Completed poster due: at iConference 2017
  • Please see the Submission Information below for more details.

Submission Information

Poser reviews are complete and decision made. Click here to visit our secure submission website to view your results. Authors should also review the submission requirements and guidelines on our Author Instructions Page.

Please note the following:

  • Authors retain copyright to their work.
  • All submissions must be in English.
  • All initial submissions for review will be in PDF format using the official iConference template; all final submissions of accepted work will be in Word or comparable word processing file formats: .doc, .docx, or .rtf; LaTeX is also acceptable.
  • All submissions must be original work, not published elsewhere.
  • Authors should be prepared to provide keywords with their submission.
  • IMPORTANT: All author-identifying information must be removed from initial submissions to facilitate blind review. This means do not include author names. Our submission system will associate your file with your account, so we will know the file is yours. But reviewers must not be able to see author information. If your work is accepted, you will add author name(s) to the final version.
  • Submitters agree that if their work is accepted, it will not be published elsewhere prior to presentation at iConference 2017.
  • Submitters agree that if their work is accepted, at least one author will register during the Early Bird registration period, and present the accepted work at iConference 2017. We reserve the right to withhold publication in the proceedings if none of the authors registers.
  • Submitters agree not to make duplicate submissions to different tracks (for example, submitting the exact same work as a paper and a poster).
  • Accepted work will be published as part of the official proceedings in the IDEALS open repository (Illinois Digital Environment for Access to Learning and Scholarship).
  • To help build best practices as well as provide transparent research and re-usable data, we also propose to deposit research data of iConference contributions to the IDEALS open repository. Metadata of data sets will be added to the proceedings contributions.
  • Failure to adhere to any of these guidelines may result in the work not being reviewed, or not included in the official proceedings.

Archiving Research Data

  • If your poster is accepted, we encourage you to consider depositing your research data for transparency and reusability. Data will be deposited in the IDEALS open repository with author-supplied metadata.








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  • Program questions can be directed to Program Co-Chair Wonsik Jeff Shim.
  • Questions pertaining to logistics in Wuhan can be directed to Dr. Fei Wang.
  • For general questions about the iConference, including sponsorships, please contact iSchools Communications Director Clark Heideger.

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